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Laptops
The following information is also available in the ICT Administrative
Policies document distributed to Primary State School head teachers
in May 2003. A copy of the full document is available in PDF format
in the Documents for download section.
Inventory
A. The school administration must have an up-to-date inventory
of all laptops/notebooks in the school. The inventory must include
details of the equipment’s manufacturer, its serial number
and name, surname and ID number of the teacher responsible. The
Department may need to consult this inventory occasionally.
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Responsibility
A. Laptops are the direct responsibility of the school. Transferred
or retiring teachers must leave the equipment at the school, including
the laptop case, the power pack, the mouse, related cables and any
installation disks and manuals. The equipment may then be handed
over to the replacing teacher. The inventory must be updated accordingly.
B. If there are more laptops than required in the school these
must be reported and duly returned to the ICT Learning Centre.
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Checking
of laptops on collection and distribution
A. The school administration must check that laptops are properly
functioning when returned by teachers.
B. The school administration must check that laptops are properly
functioning before these are handed over to new teachers.
C. In both cases this checking should be done in the presence
of the teacher concerned. The checking can be delegated to the ICT
Peripatetic Teacher.
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Laptops
and facilitators
A. Under no circumstances should laptops be loaned to facilitators.
Sharing of the laptop during school hours may be arranged at the
discretion of the teacher responsible.
Laptops
and student teachers
A. Under no circumstances should laptops be loaned to student
teachers. Sharing of the laptop during school hours may be arranged
at the discretion of the teacher responsible.
Changing
of Year Groups
A. Teachers who change class groups must have their laptops changed
according to the new class group as well. For example, if last year
Mr. Borg was in charge of a Year 4 class, but will take up a Year
6 class this year, his Year 4 laptop must be returned to the office
and exchanged with a Year 6 laptop. A clear record of the exchange,
including teacher name and equipment serial number, must be noted
in the inventory. The teacher may wish to have some personal work
saved on the old laptop transferred to the new one. If this is the
case, peripatetic teachers will be able to help in the transfer.
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Written-off
laptops
A. Occasionally, MITTS may have to certify a laptop beyond economical
repair. To have the laptop replaced, please adhere to the following
procedure:
i. MITTS will certify in writing that the laptop is beyond economical
repair. The covering letter will include the laptop manufacturer
and serial number.
ii. The administration should apply in writing for the laptop
to be written off, attaching a photocopy of the
MITTS letter. The application must be addressed to the Permanent
Secretary’s office.
iii. A copy of the letter and the MITTS report should be sent
to Mr. F. Baldacchino (ICT Centre Stores Officer) so that the
replacement procedure starts as soon as possible.
iv. The teacher concerned will eventually be informed by the
ICT Centre as soon as a laptop is available.
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Proper Use
of Laptops
A. Teachers are expected to take their laptops to school all days
of the week. For practical reasons, laptops may be taken home during
weekends for lesson preparations. During the week, they can be left
at school in a lockable, safe place.
B. Laptops should always be in place, connected to the monitors,
during school hours, but should be put away in a safe, lockable
place after school hours if left within the school premises.
C. There should strictly be no installation of software on laptops
unless endorsed by the ICT Learning Centre. Installation of software
which is non-educational and which is intended for personal, non-professional
use is prohibited. Installation of unauthorised software may disrupt
settings provided by MITTS or the ICT Learning Centre and may cause
authorised software to run improperly.
D. Software installed for evaluation purposes may be installed
with the consent of the head teacher.
E. Use of the laptop should be noted in the lesson plans.
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